NC Association Annual Meeting

7/27/2017
 
 
 
                                                 NC Association Annual Meeting 
        
                                             Sunday, August 27, 2017 2:15 PM 
             
                                                       North Regional Library
                                                          221 Milton Road
                                                          Durham, North Carolina 27712 
                                                          Phone: 919-560-0231
  
Committee meetings will begin at 2:15 PM followed by the General Session
 
Agenda: :
1      Roll call of clubs: Conducted by the Secretary to determine presence of a quorum; 
2      Credentials: Report of the Membership Chair on the eligibility of all members claiming       voting privileges;  
3       Minutes: Acceptance of the minutes of the previous full meeting of NCUSATF
4       Elections: Nominations and elections as scheduled, including special elections
5       Amendments: Action on proposed amendments;
6       Reports: Reports from the President, other officers, and such committee chairs as shall have business to come before the representatives
7        Other business: New or old business as scheduled
8         Adjournment.
 
Proposed Bylaws Change
 
Current: Article 9 D :
D             Limitation on terms: No person shall be elected to the office of President for more than two (2) two-year terms without a two-year period away from that position.  If a person is elected to fulfill an uncompleted term of President due to resignation or any other reason for vacancy of the office of President, that person will be eligible to be elected for two full terms after the completion of the partial term if the partial term is less than one full year.
 
Proposed Change:
 
D             Limitation on terms:  There shall be no limitation on the number of two year terms served for any elected Board position.  If a person is elected to fulfill an uncompleted term  due to resignation or any other reason for vacancy of the office, that person will be eligible to be elected  after the completion of the partial term if the partial term is less than one full year.
 
Current: Article 16 C
C             Election of General Delegates
                1  Nominations: Nominations for positions of general delegate shall be taken from the floor of the NCUSATF annual meeting.  Nominees should be prepared to indicate their willingness to attend or if not present, have sent such indication in writing.  The Association should consider placing in nomination each year one or more candidates who have never attended the USATF annual meeting.
                2   Voting: Voting members of NCUSATF will vote for the number of positions available in the delegation and those vote totals will be ranked from highest to lowest.
                3   Determination of delegates: The candidates receiving the highest number of votes shall be designated preliminarily as delegates until all the positions are filled.  The slate of delegates will then be compared to the requirements of USATF as stated in (A) above.  If the slate is short in one or more required categories, the delegation member receiving the lowest vote total who does not fill a required slot will be removed in favor of a candidate with a lower vote total who does qualify.  This process shall continue until all required slots are filled.  Should this process not attain the required make-up of the delegation, the Board will drop low-vote delegates and appoint appropriately qualified substitutes at a later date to complete the delegation.
D             Alternate Delegates
                1   Candidacy: All candidates for election as delegate shall be considered as potential alternates if not elected at the NCUSATF annual meeting.
                2   Selection: The President shall have the power to appoint alternate delegates as necessary if elected delegates withdraw from the delegation.  The President must keep the delegation in compliance with USATF guidelines.
 
Proposed Change:
 
C             Selection of General Delegates
                1   Nominations: The Board shall select the delegates to the USATF annual meeting. Names of those desiring to be considered should be submitted to any member of the Board.
              .
D             Alternate Delegates
                1   Candidacy: All candidates for selection as delegate shall be considered as potential alternates if not selected by the Board.
                2    Selection: The President shall have the power to appoint alternate delegates as necessary if selected delegates withdraw from the delegation.  The President must keep the delegation in compliance with USATF guidelines.