September Association Newsletter

10/2/2017
 
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USATF 2017 Association Volunteer of Year Nominations

All Associations are encouraged to submit online applications for Volunteer of the Year no later than November 1. There will be seven volunteers selected and each recipient will receive a $50 gift certificate for the USATF store at the Annual Meeting. 
 
2017 USATF Annual Meeting 

 
Scheduling Information 

The full schedule for the Annual Meeting is being finalized and will be available online in the next two weeks. Please keep the following key meetings in mind as you plan your travel.

 

  • Wednesday, November 29: Association Workshop 8:00 AM to 5:00 PM
  • Thursday, November 30 through Sunday, December 3: 2017 Annual Meeting
  • Saturday, December 2: Jesse Owens Banquet

 


Registration Information

Online registration is open now through November 12 with the late fee charged for any registration after October 31. Registration is $195 per person; the charge after October 31 is $250. Additionally, there is a refundable $20 registration fee. This fee will be refunded after the event along with your Association's $1,000 travel reimbursement, as long as the criteria for attendance is met. To receive the refund, your Association representative must attend all workshop sessions including lunch.

Travel Information

Hotel reservations can be made once registration is confirmed. Each attendee may book one room per registration confirmation. Rooms booked without a valid registration confirmation are subject to cancellation. The link to online hotel bookings will be emailed with registration confirmation.

Rooms are limited, and reservations will be taken on a first-come, first-served basis. The USATF housing block may be filled before the cutoff date, so book rooms as soon as possible. 

Association Annual Meeting Reminders
  • Associations need to send notification to each member no later than 30 days before in addition to posting on Associations website with meeting details.
  • Associations' bylaws cannot be considered for revision unless notification of any change(s) are posted 30 days prior to Associations Annual Meeting.

Annual Meeting Grant in Aid
 
 
The Associations Committee has $20,000 to distribute to Associations for attendance at the 2017 annual meeting. This grant is primarily for smaller associations who have had financial difficulties in assisting delegates with funding for the meeting.

All Associations may apply but preference will be given to Associations by the following:
  1. Associations that are provisionally accredited
  2. Associations with less than $35,000 - $40,000 in reserve
  3. Associations that had trouble getting eight delegates to the Annual Meeting for the past five (5) years
Associations may submit the following for expenses:
  1. Registration to Annual Meeting
  2. Transportation (air and/or ground)
  3. Hotel Accommodations
To receive reimbursement:
  1. Submit all expense sheets, receipts and documentation by email to Associations Committee Treasurer Richard Messenger aectreasurer17@gmail.com before December 20, 2017
  2. Each grant delegate must submit a brief written summary of meetings attended or your association will not be considered for future AEC grants
  3. All documents and receipts must be submitted in one document
The deadline for online submissions is November 5. Associations will be notified by November 12.

Club Cross Country Travel Grant Program 
 
In a continual effort to boost attendance at the Association Cross Country Championships, a travel grant program for USATF Open and Masters Clubs is available for the 2017 year. 

To apply, a Club must compete and win their local Association Cross Country Championships, and they must travel to Lexington, Kentucky to compete in the 2017 USATF National Club Cross Country Championships held December 9. A full list of criteria and the application can be found on the USATF website.

We look forward to seeing the participation increase at the Association Championships and seeing your club in Lexington! 

Questions can be sent directly to events@usatf.org

The Association Resource Center is your one-stop shop for timely information
 
The Online Resource Center is divided into five key areas to support Association leaders. Here you will find training modules for everyday tasks like date-of-birth verifications; resources specific to your position such as medal order forms and accreditation information; and much more. The Association Resource Center is continually updated to ensure all Associations have necessary resources available day or night.  

 

 

 

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