USATF Officials Newsletter - September 2018

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September, 2018

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Notes form the Desk of the Chair

USATF Certified Officials: The number of officials certified by USATF is up over 24% from a year ago. Thank you for your work in recruiting and in keeping your certification current! If you are one who is certified but has not received your National Official shirt, let us know.

Don't Miss Renewing Your Background Check: The required Background Screens for officials are good for two years. You will receive email reminder 30-days before your screen expires. Be aware, however, that though it may come from "" and may be addressed to "Coach" it still applies to officials. If your Background Screen expires, your certification becomes invalid. If you have questions about when your Background Screen is set to expire, contact your Association Certification Chair.

USATF National Championship Applications: Later this month, applications for the 2019 USATF championship meets will be available. Be aware of the following:

  • Only currently certified National and Master level officials are eligible to apply and be selected for the USATF Indoor Championships, USATF Outdoor Championships, and USATF U20 Outdoor Championships. Selections and assignments for those meets will be done by the Officials Selection Committee, as outlined in USATF Regulations.
  • New this year: Any official (Apprentice, Association, National, Master) can choose to have their contact information forwarded to the Officials' Coordinators for other USATF Championships meets, including Youth, Junior Olympic, and Masters. Selections and assignments for those meets will be done by the Local Organizing Committees of those meets.

USATF Annual Meeting Schedule: This year's Annual Meeting will be in Columbus, Ohio on Nov. 28-Dec. 2. Details on N.O.C. meetings, events, and clinics will be posted soon. Make plans to join us!

Liability Waivers: Officials are sometimes asked to sign a waiver before working a meet. Please be cautious and informed when asked to do this and read over the waiver carefully. If you have questions or concerns about a waiver, I would encourage you to consult a legal professional in your area regarding the waiver. You can also forward a waiver to me and I will have our Insurance Committee and other knowledgeable individuals review it.

You can contact Mike Armstrong via email at


Reminders from Rich, N.O.C. Secretary

Evaluations: For those who have been awaiting evaluations from one of our summer national championship meets, we apologize for the delay in getting the results out to you. A combination of technical difficulties and the non-availability of our database manager for a period of time really set us back.

Most evaluations for the four 2018 meets: Senior Outdoor, Junior Outdoor, Masters Outdoor, and Junior Olympics meets were sent out in late August. If you did not receive yours, send an email to our Technology Subcommittee Chair, Mark Heckel at He will turn that around quickly and get it out to you. Please use the subject line: "Officials Evaluation Report", and include your Full Name; E-mail address; and Meet(s) worked this summer.

Our goal is to have a website where each official can log in at their convenience and view their evaluation(s); we hope to have that in place for the 2019 meets. A full description of the evaluation process is now on the N.O.C. website at this link.

Annual Meeting – Registration for the Annual Meeting is now open at this link. Once you’ve completed the registration, you’ll receive a confirmation, with a link to make hotel reservations (available Sept 4th). An N.O.C. agenda will be provided in this Newsletter at a later date. We will be having elections for the positions of: Treasurer, Vice Chair Certification, and Vice Chair Awards; a nomination form may be accessed at this link.


To the USATF Officials,

    It is with great pleasure that I announce the 2018 officials who have been selected for induction into the National Officials Hall of Fame. The officials across the country truly appreciate all the hard work each of these individuals have done to make our sport great and to help their colleagues over the years.

    The 2018 Induction Ceremony will take place on Friday evening, November 30, 2018 at the Hyatt Regency in Columbus. We invite you to join us in celebration of the National Officials Hall of Fame Banquet.

    The following individuals will be inducted on that evening:

        John Blackburn
        Dennis Olafson
        Robert Springer

    In closing, allow me to add my personal congratulations to these individuals on their induction. This is an honor that is well deserved.

Karen Krsak, Chair
Hall of Fame Committee

To download the complete announcement click here.


NACAC International Area Race Walking Judges Panel 2019-2022

Congratulations to our new IAAF Area (NACAC) Panel RW Judges. All 4 made it.

      Solomiya Login
      Daniel Pierce
      Jeffrey Salvage
      Patricia Hannah

Note: NACAC denotes “North American, Central American and Caribbean Athletics Association”


Marty’s Training Tip

For most of the country the track season is over and we have moved out of the stadium and onto the roads and hills and fields. Yes, it is time for the great cross country meets and road races to take place! Like many of you, I grew up running cross country races in school that finished in a chute. We might have a tear away strip on our number, but many of us also remember being handed a numbered popsicle stick as we crossed the line representing our place in the order of finish. Today, with the prevalence of chip timing in longer races, these techniques are largely relics of the past, but there is one officiating position that can’t be overlooked just because the athletes are wearing chips – the finish line judge.

Chips have been a tremendous boon for individuals timing road and cross country races, but there are still some flaws. . . Click to continue reading . . .

If you have suggestions for “Training Tips”, let Marty Johnson know via email at


2019 NCAA Championship Meets

The application to work 2019 NCAA Championship meets is now live on the NCAA's Track & Field Playing Rules & Officiating webpage. The application will remain open through Sunday September 30th.

For those of you that applied last year, you should have received an e-mail reminding you of your log in information from last year. As an existing user of the system you will be able to go in and update information you submitted last year before submitting your interest in this year's meets.

For anyone that is applying for the first time, you'll register as a first time user and fill out the same application. It is highly recommended you first review the Application Overview information so you have everything prepared prior to starting your application.

Any questions or issues with the application should be directed to the NCAA Championships Officials Assignor: Nathan Smurdon (; 317-590-2914).


National Outstanding Officials Awards

Certification chairs have been submitting nominees for the 2018 National Outstanding Official Awards. The National Outstanding Official Award is an opportunity for the association to show appreciation to officials for their dynamic officiating, contributions to the organization and support to the athletes. This award is not to replace any local programs but in addition as this lets the National Officials Committee show support to you and your officials. To date, 138 certificates have been mailed to the 26 requesting association certification chairs. The North Carolina Associations conducted their annual meeting on August 26 and LB Clayton, Certification Chair shared this picture of their respective award winners. Congratulations and thank you.

Front row; L-R Jesse Lowry, Milton Hagans, Charles Friedman, Philip Austin, Lynn Charlton. Back row ,L-R Al Williams, L B Clayton, Al Davis. Not pictured: Reginald Hayes, Ron Matos, and Calvin Vaughn.

Certification chairs are encouraged to contact the N.O.C. Vice-Chair Awards with their respective nominees.


2019 and 2020 NCAA Men’s and Women’s Track and Field/Cross Country Rules

Laurie would like to thank Jim Hanley for bringing this to her attention. The 2019-2020 NCAA Rule changes have been posted. Click here to review the changes. The changes will be briefly discussed at the Annual Meeting this year in Columbus, Ohio.


USATF Rule of the Month – Mountain Running
Course - Rule 253.1(b)

Each Mountain Running course is specific with the natural conditions dictating the basic course route. Existing roads and trails should be used. The Organizers are responsible to care for the environment.


IAAF Rule of the Month – Cross Country Races,
Safety - Rule 250.7

Organizers of Cross-Country Races shall ensure the safety of athletes and officials.


N.O.C. Newsletter Subscription Link

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Please share this link so they can receive their personal edition delivered to their inbox each month:


Congratulations Hall of Fame Inductees


Important Links

In case you were not able to open the links embedded in the above news items, they are below:

Announcements for the Newsletter

If you have an item you would like included in the newsletter, please send your submissions to The submission deadline is the 25th of each month in order to be included in the subsequent issue. We will accept announcements, articles and other news-type items that are national in scope. Local announcements and opinion pieces will not be included. Please be aware that all submissions are subject to approval by the N.O.C. Executive Committee.


In Need of Officials?

If you are the official’s coordinator for a national championship or major regional meet and would like to have it listed on our calendar, please visit our new Applications page ( and submit it. All applications are subject to review before posting.

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